Have you ever spent all day in front of the computer and then look up at the end of the day and wonder, “What the heck did I do today that was really productive for my business’ bottom line?” Yes, I’ll admit I’m guilty; I’ve had my share of non-productive days!
As I was planning my day this morning, I realized that a lot of people really don’t have a system in place to actually be more productive ALL day (at least the better part of the work day).
So if you regularly find yourself looking back at at your life wondering what in the world happened to all your time and why you have very few results to show for it, take a look at my action guide and see if it helps you (hopefully it does)!
How to Re-capture More Hours in Your Day
Here’s my simple process I use to accomplish tasks:
- Write down all the things you want to get done for the day. Everything from writing, creating content, or planning your next project to answering your email and balancing your checkbook. I like to keep my tasks online using Toodledo (affiliate link). Their free version is all most people would need though. Check it out!
- Assign a specific time to each task or group of tasks. Anything from 15 minutes to 1 hour. Chunks of 30 minutes or less work best.
- Select a task, start a timer (using freeware like XNote Stopwatch), and focus on nothing but accomplishing that task. This means you don’t answer the phone, you don’t get up for a drink, you don’t log onto Facebook – none of that. You remain focused on the task-at-hand! Note: It may also help to turn off phone/web notifications so you won’t feel the urge to check email or see who just sent you a Facebook message!
If you practice these three simple steps regularly, it will totally revolutionize the way you get things done in your life – guaranteed (yes, that’s a guarantee or you can get your eye juice back from reading this post LOL)!
Why Does It Work So Well?
I’m no psychologist, so I can’t tell you for certain why this system works, but I can share with you what effect using it has on my brain in order to almost force it to want to take action on a consistent basis.
It boils down to the fact that it uses these three key elements:
- An end-result or goal (each of your daily tasks) – Our brains love goals, big or small, because they’re built to be goal-seeking machines. Give your brain a goal, and it immediately goes to work finding ways to achieve it.
- A specific timeframe or deadline (the time you assign each task) – Once your brain has a goal, a deadline is the fuel that motivates it act! The shorter the deadline, the more revved up your brain gets.
- Believability (the order and structure of the system) – Instead of surrendering yourself to lackluster results because you see your day as an overwhelming, uncontrollable mess, this system breaks your day down into small, manageable pieces that you actually see yourself getting done with ease. When you believe you can, you will (okay that was a little cliche-ish but you get my drift)!
Set your timer and get to work on item number one. Yes, this is a race. Sit down, focus and do your best to get your work done in the time allotted. Once it’s finished, cross the item off your list.
Get up, grab a glass of water, stretch, then move on the item number two and repeat. Do the same for item number three.
Once you have this system down, feel free to add more tasks, but don’t go over 7 items or your list may start to feel overwhelming. Just work through the items on your list and then add more as needed.
Give it a try and watch your productivity increase!
What do you do to be more productive in your business? Please comment and share!